Task board

Every video your company makes on one board.

Every video is a task with its code, version, phase, owner, deadline and hours, and the board shows who is holding each one.

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Task Management

Key features

A board built for video production.

Video task board

Each card shows the thumbnail, code, version, phase, who is holding it and the running timer. Group by status, phase or who the task is waiting on.

  • Video codes. ABC_001 per client, and a file with that name lands on the right task.
  • Waiting on. Client review, client input, internal review or supervisor, shown on the card.
  • Status and phase. Kanban column and production lifecycle, tracked separately.
Board grouped by what each task is waiting on: no blocker, client review and client assets
Video card with code, version and timer

Dual deadlines

An internal deadline and the date promised to the client. The internal clock stops while the video is with the client, and the projected delivery uses that client’s usual review time.

Task details with internal deadline, client deadline and projection

Needs attention

Home gathers what’s overdue, blocked, stuck with the client or projected to be late, with a one-click client reminder.

Needs-attention list on Home

More features

More ways to run production.

Table view

Group by client, project, status or assignee. Worked hours show by default; turn on estimated and remaining hours under Columns.

Task table grouped by client with hour columns

Bulk task creation

Paste one title per line and create dozens of tasks with client, deadlines and assignees at once.

Creating many tasks at once

Global search

⌘K finds tasks, clients, plans and even what’s said inside your videos.

Global search with task results and lines spoken in videos

Custom fields

Add text, number, date, select, URL or checkbox fields and see the values in the table and on the board.

Custom fields filled in on a task

Activity log with source

Every change shows whether it came from a person, an automation or the API.

Task history with changes from people and automations

Bulk actions

Drag to select cards on the board and change status, phase, assignee, due date or script for all of them at once.

Three tasks selected on the board with the bulk action bar

Subtasks

Split a video into steps, each with its own assignee, and subtask time adds up on the task.

Subtasks with assignee, timer and completion

Filters and presets

Filter by phase, blocker, assignee and upload date, sort eight ways and save it all as a preset.

Board filter panel with saved presets

Spreadsheet import

Bring in up to 5,000 tasks from Excel or CSV, with client, project, due date and estimated hours.

Importing tasks from a spreadsheet

Frequently asked questions

Can I create my own statuses?

Yes. Create, rename and reorder the kanban columns, and mark which status counts as done.

What’s the difference between status and phase?

Status is the kanban column, the day-to-day step. Phase is the video’s lifecycle: planned, pre-production, production, post-production and finished.

Can I bring tasks in from a spreadsheet?

Yes. Import an Excel or CSV file and map the columns to task fields.

Do deadlines account for the client’s time?

Yes. The internal deadline pauses while the task waits on the client, and the client deadline stays visible next to it.

Ready to try it with your team?

15-day free trial. No credit card required.