Blog · 23 posts

Running a studio

The business side of a production company: what to charge, how long things take, the hours behind each video, the team, the clients and the processes that hold it together.

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Review link settings: who has access, anyone with the link, identification required, comments, password and expiry

Running a studio

Video production proposal template, with the clauses that prevent fights

A copy-ready outline for a video production proposal, plus example wording for the three clauses behind most mid-project arguments: rounds and approval, the client's response time, and raw footage.

Samuel Silva · Sep 29, 2026 · 7 min read

Clients ranked by average response time, next to the workspace average

Running a studio

How long does video production take? A realistic timeline

A corporate video phase by phase, in working days. Why the client's response time moves the end date more than the edit does, and how to quote a timeline that holds up.

Samuel Silva · Sep 23, 2026 · 8 min read

Metrics overview with tasks completed and created, hours logged in the period and the work open right now

Creating several tasks from a pasted list, with client, project, deadlines, status and phase set once for all of them

Running a studio

Video production retainer: how to build a monthly package

Four videos a month isn't a package yet. What goes in a video retainer, what happens to the videos a client doesn't use, what counts as extra, and how to check each month that the fee still covers the work.

Samuel Silva · Sep 22, 2026 · 8 min read

Kanban board with one card per video in Backlog, In Progress and In Review

Card with client, video code, version, phase, client review flag, running timer and due date

Running a studio

How to set up a kanban board for video production

Most production boards are dead by week three. How to set one up that stays current: one card per video, columns that show where the work is, a visible waiting-on-the-client flag and a limit on what each editor has open.

Samuel Silva · Sep 21, 2026 · 8 min read

Home agenda with upcoming shoot days and delivery deadlines, and the month calendar

Needs attention list with blocked videos and videos projected to be late

Running a studio

What does a video producer do?

In a small production company the producer owns the budget, the schedule, the crew and the client, from the brief to the invoice. The job before, during and after the shoot, and how it differs from director and EP.

Samuel Silva · Sep 17, 2026 · 7 min read